Employment

Full-time Deputy Title Clerk
Madison County Title Office
Posted: April 24. 2024

  • Description: Under general supervision; performs general office assignments; operates computer keyboard and other office equipment; maintains records; receives and records payments; answering phone call; issues receipts; provides assistance to other clerical employees. Attend meetings if asked. Performs other related duties as required. Customer services is our highest priority.
  • Required Qualifications: knowledge and experience working with auto titles, Prior customer service experience, ability to work quickly and accurately; very detailed oriented; able to balance a cash drawer; Ability to establish and maintain productive working relationships with co-workers, dealerships, and the public. Must be a high school graduate.
  • What we offer: health, vison, dental insurance, paid lunch, great hours, paid holidays, pay $16-$19 hr. depends on experience.

To apply:
Submit resume with cover letter describing how you meet the required experience for this position by May 15, 2024, no later than 3:00 P.M. By mail to Madison County Clerk of Courts, P.O. Box 557, London, OH 43140, drop it off in our office at 1 North main, London, OH 43140 or email me at erin.bauer@madison.oh.gov

Deputy Clerk/ Bailiff
Madison County Probate Court
Posted: April 19. 2024
PURPOSE OF POSITION
Deputy Clerk/Bailiff will provide administrative and clerical support to the Court, oversee the courtroom, and process case flow. This is an unclassified position.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

  • Assist the public in a respectful, informative way without providing legal advice by answering questions regarding their cases via telephone and in person, or refer the public to the law library for legal representation information
  • Receive, docket, file, and process pleadings in all case file types including, but not limited to Probate Estates, Guardianships, Trusts, Adoptions, Name Changes, Birth Corrections, Delayed Birth Registrations, Mental Illnesses, Minor Settlements, Wrongful Deaths, Civil cases and Marriage Licenses
  • Make copies, certify documents and administer oaths for Marriage Licenses
  • Schedule hearings and send summons and/or notice of hearings
  • Prepare journal entries
  • Accept payments, maintain cost screens, and monitor payment of Court costs
  • Receive, open, and process mail on a daily basis
  • Manage, maintain, Court calendars
  • Prepare hearing files for Judge Brown
  • Prepare files for appeal
  • Bailiff hearings, monitor and set up recording program
  • Perform other essential duties as required and/or instructed

MARGINAL DUTIES AND RESPONSIBILITIES
  • Run past due-due reports on Estates, Guardianships and Trusts and issue reminders, notices or status hearing entries
  • Prepare and send marriage abstracts to Bureau of Vital Statistics

MINIMAL TRAINING & EXPERIENCE REQUIRED TO PERFORM ESSENTIAL JOB DUTIES
High school graduate with one to two years of experience or any equivalent combination of training and experience which provides equivalent skills, knowledge, and abilities.

CRITICAL SKILLS

  • Knowledge of the rules of grammar, punctuation, diction, and style
  • Knowledge of Microsoft Office
  • Knowledge of how to operate a personal computer
  • Knowledge of legal terminology
  • Ability to comprehend and recall a variety of informational documents, court orders, records, etc…
  • Ability to record and deliver information accurately, explain procedures and follow both written and oral instructions
  • Ability to handle stressful situations in a fast-paced environment by analyzing and problem solving
  • Ability to manage time effectively and prioritize work
  • Ability to maintain confidentiality and a professional demeanor
  • Ability to adapt to changes in procedure, new tasks, and new responsibilities
  • Ability to type at least 40 words per minute

PHYSICAL REQUIREMENTS

  • Requires the physical ability to operate a variety of office machines which include, but are not limited to personal computers and related software, telephone (both landline and cell phone), time stamp, audio recorder system, photocopier/facsimile, typewriters, shredder, and printer
  • Work involves walking, standing, lifting, and carrying a minimum of 20 lbs
  • Ability to add, subtract, multiply and divide totals to determine percentages and decimals
  • Requires the ability to perform in an office environment

Submit resume with cover letter describing how you meet the required experience and education for this position by May 3, 2024 no later than 4:00 p.m. via email to lynne.pulver@madison.oh.gov or by mail to Madison County Probate Court, ATTN: Lynne Pulver, 1 N. Main St. Room 205, London, OH 43140.

Madison County Dept. of Family and Children
Family Services Coordinator
Posted: April 9. 2024

$37,336.00 to $39,062.40 (based on education and experience)

Non-Exempt, Full Time Grant Funded Position

Family Services Coordinator Duties:

  • Maintain and positively model the standards of Service Coordination and High Fidelity Wraparound.
  • Provide Direct Services through the following activities:
    • Schedule and coordinate meetings with families and assess their current strengths and needs.
    • Assess youth using the Child and Adolescent Needs Summary (CANS).
    • Develop a Plan of Care, inclusive of identified needs and goals.
    • Assist the family in identifying appropriate team members from service providers/family members/ and community supports for their unique Child and Family Team.
    • Refer and link to necessary community services.
    • Lead ongoing service coordination team meetings on a regular basis.
    • Maintain case records, consistent documentation, monitor family progress to goals, and modifies plans as needed.
  • Assist in developing MSY funding requests, when appropriate, for youth who qualify for Multi-System Youth funding.
  • Maintain time and activity logs specific to various funding sources which support this position.
  • Assist in serving as “Gatekeeper” for youth you need emergency respite authorizations.
  • Maintain accountability by completing required programmatic documentation, fiscal documentation and all reports in compliance with stipulated deadlines.
  • Communicate effectively with supervisor to promote success and coordinate services with community agencies around crisis intervention.
  • Prepare reports and monthly summaries.
  • Attend Court sessions if required.
  • Attend and participate in departmental meetings, staff development and other appropriate agency functions.
  • Attend training and seminars as required and perform other duties as assigned

 Necessary Skills Knowledge And Abilities

  • Superior problem-solving skills and ability to use sound judgement.
  • Ability to build consensus and facilitate collaboration, as well as the ability to build and sustain productive relationships with diverse individuals, groups, organizations, and communities.
  • Knowledge of local social service systems and community resources.
  • Demonstrate leadership skills; willingness to take the lead and show initiative.
  • Demonstrate experience/ability to facilitate Child and Family Team meetings and develop Plans of Care.
  • Professional demeanor and excellent communication skills.
  • Excellent time management and interpersonal skills to coordinate work load and demonstrate dependability in meeting deadlines and coordinating tasks.
  • Must be able to use technology including computers, projectors, and software.
  • Skilled in writing, editing, and proofreading.
  • Must be able to perform duties requiring mental and physical aptitude.
  • Willingness and ability to complete trainings to earn a required certification to administer the Child and Adolescent Needs and Strengths (CANS) Assessment and to provide High Fidelity Wraparound.

The Madison County Engineer
Deputy Engineer
Posted: 04/04/2024 

The Madison County Engineer has a job opening for the position of Deputy Engineer.  This is a position 
within the Engineering Department which, under direction, assists with the technical operation of the 
department; plans, designs, and assists with civil engineering projects for bridge, ditch and highway 
maintenance and construction; ensures compliance with plans, specifications and standards. Applicants 
will be considered if they possess a combination of education and/or training that demonstrates ability to 
effectively perform job responsibilities. Registration as a Professional Engineer in the State of Ohio, or 
ability to obtain within one (1) year and the desire to obtain registration as a Professional Surveyor 
preferred.

Residency in Madison County is preferred. The selected applicant must submit to and pass a 
post-offer drug test, criminal background check, and driving check that demonstrates insurability under 
the County’s insurance plan. Competitive pay commensurate with experience and excellent benefits. A 
complete job description and application can be obtained by contacting the Madison County Engineer’s 
Office, 825 US 42 NE, London, OH 43140; Tel: 740-852-9404; engineer@madison.oh.gov. 
Applications will be accepted until the position is filled. 
The Madison County Engineer is an equal employment Opportunity Employer. 

Madison County Ohio Port Authority 
Position: Board Member
Posted: 02/14/2024

Overview:
The Madison County Ohio Port Authority is seeking dedicated individuals to fill two 
available board seats. The Port Authority plays a vital role in promoting economic 
development, fostering community growth, and enhancing the quality of life for 
residents in Madison County. Board Members will contribute their expertise, insights, 
and leadership to guide the Port Authority in achieving its mission and objectives.

Responsibilities: 
1. Strategic Planning: Collaborate with fellow Board Members to develop and 
implement strategic plans that align with the Port Authority's mission and 
objectives.
2. Policy Development: Participate in the formulation of policies and procedures to 
govern the operations of the Port Authority, ensuring compliance with applicable 
laws and regulations.
3. Financial Oversight: Review and approve budgets, financial statements, and 
expenditures to ensure fiscal responsibility and transparency.
4. Economic Development: Support initiatives and projects that promote economic 
growth, job creation, and investment in Madison County, fostering partnerships 
with businesses, government agencies, and community organizations.
5. Infrastructure Development: Provide guidance on the planning and development 
of infrastructure projects, including transportation, utilities, and facilities, to 
enhance the county's competitiveness and attractiveness to businesses and 
residents.
6. Stakeholder Engagement: Act as ambassadors for the Port Authority, engaging 
with stakeholders, including government officials, business leaders, community 
organizations, and residents, to build support and awareness of its activities and 
initiatives.
7. Compliance and Accountability: Ensure adherence to legal and regulatory 
requirements, ethical standards, and best practices in governance, maintaining 
the highest levels of integrity and accountability.
8. Board Meetings: Attend and actively participate in regular Board meetings, 
committee meetings, and special sessions, contributing constructively to 
discussions and decision-making processes.

Qualifications:
• Demonstrated commitment to serving the community and advancing economic development.
• Strong leadership skills with the ability to collaborate effectively in a team-oriented environment.
• Knowledge of economic development principles, finance, and governance practices.
• Excellent communication skills, both verbal and written, with the ability to engage diverse stakeholders.
• Experience in relevant fields such as business, finance, law, government, or community development is desirable.
• Residency in Madison County, Ohio, is preferred.

Appointment and Term:
Board Members are appointed by the Madison County Board of Commissioners for a 
term of four years, with the possibility of reappointment.
Join us in shaping the future of Madison County and making a positive impact on its 
economic prosperity and vitality. Apply today to become a valued member of the 
Madison County Ohio Port Authority Board.
Please send resumes to:
David Kell, Assistant County Administrator
David.Kell@madison.oh.gov
For questions, please call: 740-490-8110.

Madison County Board of Commissioners
Planning & Zoning Administrator
Posted: 02/08/2024

CLASSIFICATION SUMMARY: Under the general supervision the County Administrator and Deputy County Administrator, this position provides planning and zoning related information to the public and reviews permits for compliance with local, state, and federal requirements and performs other related work as required.

Essential Duties and Responsibilities
General Duties and Responsibilities 

    • Coordinates with zoning applicants to ensure complete applications and effectively communicate applicable standards if revisions become necessary.
    • Responds to inquiries and provides information to the public verbally and in writing on planning and zoning activities and regulatory requirements for development and land use.
    • Assists with updates to and maintenance of the County Comprehensive Plan
    • Advises and works directly with the following boards: Madison County Regional Planning Commission, Madison County Zoning Commission, Board of Zoning Appeals
    • Writes, or assists in writing, a variety of ordinances and regulations related to land use regulations.
    • Interprets and applies applicable state and county ordinances and regulations.
    • Performs review of plans and applications for compliance with locally adopted requirements and evaluates proposals to determine if an approval or denial is appropriate.
    • Prepares graphic display materials for technical studies, reports, and development proposals.
    • Performs various types of research and makes presentation of findings in public meetings.
    • Meets with representatives of outside agencies to advance the goals of the Department and the County.
    • Identifies community problems, issues, and opportunities in particular unincorporated areas that may be addressed through community planning.
    • Conducts review of various development applications for subdivision, minor amendment, variance, zone change, etc.
    • Attending evening meetings as needed or assigned.
    • Reviews proposed floodplain development to ensure compliance with federal and local standards.
    • Meets with stakeholders to discuss proposed development and potential land use considerations.
    • Guides applicants through the planning process on complex development applications
    • Initiates actions necessary to correct deficiencies or violations of regulations.

OTHER DUTIES AND RESPONSIBILITES
Performs other duties as assigned.

Corresponds with Courthouse visitors; elected and appointed county officials; attorneys; community leaders; local business owners and representatives; consultants; public.

Preferred Experience:

  • Bachelor’s degree in architecture, Construction Management, Engineering, Planning, public administration, or another appropriate related field OR
  • Three (3) years of experience in a related field
  • Knowledge of federal, state, and county regulations related to zoning and building.
  • Must have a valid Driver’s License
  • Knowledge of land management and legal descriptions
  • Ability to communicate effectively, orally and in writing, with employees, consultants, other governmental agency representatives, County officials and the public.
  • Knowledge of the rules of grammar, punctuation, diction, and style
  • Knowledge of Microsoft Office

CONDTIONAL HIRING QUALIFICATIONS

Upon conditional hire, and as a condition of initial employment, the employee is required to submit to and pass a drug test and criminal background check.

Ability to document personal identity and employment eligibility within three days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act (I-9) requirements.

Submit resume with cover letter describing how you meet the required experience for this position by April 4, 2024, no later than 4:00 P.M. By mail to Madison County Commissioners Attn. Steve Campbell, 1 N. Main Street London, OH 43140 or email to steve.campbell@madison.oh.gov
THE MADISON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Madison County Board of Commissioners
Planning and Zoning Clerk
Posted: 02/08/2024
DISTINGUISHING JOB CHARACTERISTICS
Provides primary clerical and administrative support for the Planning and Zoning Administrator.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Each employee is expected to perform essential duties to job performance standards. Reasonable accommodations will be made for otherwise qualified employees with disabilities that are covered by the Americans with Disabilities Act (ADA), in so far as the accommodation does not create an undue hardship on the County. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons, covered by the American's With Disabilities Act, in accordance with the requirements of that Act.

Under the supervision and direction of the Planning and Zoning Administrator, assists in the application process and the collection of fees for zoning, distributes plans for review by staff and plan examiners, and processes payments for permit issuance; coordinates and schedules inspections; communicates with county offices and outside consultants, including inspectors, plans examiners, etc.

Serves as one of the primary points for customer service in the department, including greeting and assisting customers at the permit counter; answers and screens phone calls; provides general information and routes call to appropriate person; keeps departmental records; prepares reports and other information as needed; and orders supplies and equipment for office and field.

Provides information required for Planning and Zoning Commission and Board of Zoning Appeals review process; assists in packet and preparation for these meetings; may attend meetings as required; assists in transcription of minutes and maintains appropriate case lists and records.
Creates, updates, and maintains permits files, office forms, handouts, and computer databases as required.
Coordinates and manages special projects as directed by Planning and Zoning Administrator
Maintains confidentially of confidential or sensitive subject matter.
Files and retrieve records, reports, and other documents.
Receives Public Records Request and follows up with the appropriate correspondence.

Ability to: Review and apply codes and rules at basic level to applications or inquiries, with assistance of Zoning Administrator and others as needed; determine material and equipment needs; complete routine forms; prepare correspondence and reports; respond to inquiries from public and officials; communicate effectively; maintain records according to inquiries via telephone, in-person, or e-mail; develop and maintain effective working relationships with associates, Board of Commissioners, elected and appointed officials, attorneys, and general public; post information accurately to written record requiring the use of some judgment; file documents in alphabetical, numerical, chronological and subject order; maintain confidentiality of confidential or sensitive subject matter; exercise sound judgment in dealing with the public regarding possibly sensitive subject matters; add, subtract, multiply and divide whole numbers accurately; compose original correspondence; exhibit a pleasant public manner and phone etiquette; read and interpret materials such as policy operational and instructional manuals; deal effectively with problems and issues involving concrete variables in standardized situations. 

Skill in: taking and transcribing meeting minutes; operation of copier and other standard office equipment; PC and Office Software competences.  Knowledge of SmartGov software for permitting is preferred. 

QUALIFICATIONS
A combination of various levels and types of education; experience, training, may qualify a person to perform essential duties of this position. An example of an equivalent qualification is:

An appropriate combination of education, training, course work and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities. An example of an acceptable qualification is: High School Diploma, GED, or equivalent including course work or experience in office practices and typing. Prior to experience in a governmental office or private business situation in a clerical or secretarial position to an official, business owner, or executive.

Ability to document identity eligibility with three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.

Must be able to be insured for use of county vehicle.

Submit resume  for this position by April 4, 2024, no later than 4:00 P.M. By mail to Madison County Commissioners Attn. Steve Campbell, 1 N. Main Street London, OH 43140 or email to steve.campbell@madison.oh.gov


MADISON COUNTY MUNICIPAL COURT
DEPUTY CLERK
Posted: 01/31/2024

The Madison County Municipal Court is seeking applicants for the position of Deputy Clerk. The applicant will be responsible for assisting people at the front window.  Specific duties consist of taking payments, handling cases from the courtroom, setting people up for probation, handle all filings from across the counter.

MINIMUM QUALIFICATIONS

  • Computer proficiency and the ability to learn the Court’s current case management system.
  • Ability to establish and maintain productive working relationships with co-workers, attorneys, law enforcement officers, Court Officials and the public.
  • Pass security and background check as well as pre-employment drug screen.
  • Ability to communicate effectively, resolve conflicts, respond to questions from co-workers and public.
  • Hold a notary commission or be able to obtain one within the first year of employment.
  • Must be a high school graduate.

TO APPLY:

Submit resume with cover letter describing how you meet the required experience for this position by February 16, 2024, no later than 3:00 P.M. By mail to Madison County Municipal Court, P.O. Box 646, London, OH 43140 or drop it off at the front window at 55 N. Oak St., London, OH 43140.
THE MADISON COUNTY MUNICIPAL COURT IS AN EQUAL OPPORTUNITY EMPLOYER

MADISON COUNTY BOARD OF ELECTIONS
Election Specialist
Posted 01/06/2024
EMPLOYMENT STATUS: Part-time
REPORTS TO: BOE Director and Deputy Director
CIVIL SERVICE STATUS: Unclassified
DISTINGUISHING JOB CHARACTERISTICS
Serves as an Election Specialist to Madison County Board of Elections. This position is responsible for assisting with the process of providing safe, organized and secure elections to the voters of
Madison County. Perform all projects, functions, and duties as assigned by the members of the Board of Elections, Director and Deputy Director.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are typical for this position; however, they are not all inclusive. Other duties may be required and assigned.

  • Review all Board of Elections and Secretary of State’s directives, advisories, memorandums, handbooks and materials issues.
  • Communicate effectively and professionally with coworkers, board members, Secretary of

State’s office staff, the public, the media, candidates and elected officials.

  • Answer election related questions and enter and process data, absentee voting, campaign finance, candidate and issue filing, election related deadlines, precinct election officials, the petition process, voter registration and respond to all public records requests.
  • Operate voting machines, poll pads and automated office equipment including but not limited to copier, fax, computer, scanner and printer, understand and utilize all aspects of the voter registration system, ballot programming software, process absentee requests and voter registrations.
  • Assisting with ballot layout and language compliant with O.R.C. and SOS directives.
  • Prepare special reports, scan and electronically file documents.
  • Issue correction letters, email and phone calls for absentee applications
  • Balance and reconcile signatures in poll books.
  • Analyze and record information associated with the canvass of elections.
  • Post voter history accurately and efficiently within the voter registration system software applications necessary for completing such tasks.
  • Mail certified letters to candidates and Secretary of State’s office related to campaign finance.
  • Assist in recruiting, coordination and training of precinct election officials.
  • Review and evaluate precinct election official job performance, precinct election official payroll.
  • Assist in organizing election supplies, ballots, precinct kits and secure storage, the delivery and pick up of election supplies.
  • Assist with audits and recounts.
  • Processes a variety of work-related directives and clerical tasks.
  • Fulfilling public record requests
  • Performing other duties as assigned by the Directors.