Employment

Madison County Probate Court, Juvenile Division
Deputy Clerk/ Bailiff
Posted: 02/26/2024

PURPOSE OF POSITION
Deputy Clerk/Bailiff will provide administrative and clerical support to the Court, oversee the courtroom, and process case flow. This is an unclassified position.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

  • Assist the public in a respectful, informative way without providing legal advice by answering questions regarding their cases via telephone/in person, or refer the public to the law library for legal representation information
  • Receive, docket, file, and process pleadings in all case file types including, but not limited to juvenile delinquency/unruly, dependency, traffic, adult custody/visitation, and adult contributing
  • Make copies, certify documents and administer oath for pro se filings
  • Appoint public defenders and prepare copies of files
  • Schedule hearings, send summons and/or notice of hearings
  • Prepare journal entries
  • Accept payments, maintain cost screens, and monitor payment of Court costs
  • Issue capiases, warrants to convey, bench warrants, and recognizance bonds
  • Receive, open, and process mail on a daily basis
  • Manage, maintain, prepare, copy, and distribute Court calendars
  • Pull weekly files for Judge and/or Magistrate
  • Prepare files for appeal
  • Utilize excel documents for internal tracking of necessary information
  • Bailiff hearings, prepare courtroom, monitor and set up recording program
  • Perform other essential duties as required and/or instructed

MARGINAL DUTIES AND RESPONSIBILITIES

  • Balance and maintain state reporting figures to the Ohio Supreme Court and/or the Ohio Bureau of Motor Vehicles
  • Make arrangements with the county jail for transport of adults and juveniles to Court

MINIMAL TRAINING & EXPERIENCE REQUIRED TO PERFORM ESSENTIAL JOB DUTIES

High school graduate with one to two years of experience or any equivalent combination of training and experience which provides equivalent skills, knowledge, and abilities.

 CRITICAL SKILLS

  • Knowledge of the rules of grammar, punctuation, diction, and style
  • Knowledge of Microsoft Office
  • Knowledge of how to operate a personal computer
  • Knowledge of legal terminology
  • Knowledge of the Juvenile Justice System and the Ohio Revised Code
  • Ability to comprehend and recall a variety of informational documents, financial reports, court orders, records, etc…
  • Ability to record and deliver information accurately, explain procedures and follow both written and oral instructions
  • Ability to handle stressful situations in a fast-paced environment by analyzing and problem solving
  • Ability to manage time effectively and prioritize work
  • Ability to maintain confidentiality and a professional demeanor
  • Ability to adapt to changes in procedure, new tasks, and new responsibilities
  • Ability to type at least 30 words per minute.

 Submit resume with cover letter describing how you meet the required experience and education for this position by March 15, 2024 no later than 4:00 p.m. via email to lynne.pulver@madison.oh.gov or by mail to Madison County Probate/Juvenile Court, ATTN: Lynne Pulver, 1 N. Main St. Room 205, London, OH 43140.

MADISON COUNTY DEPT. OF JOB AND FAMILY SERVICES
Eligibility/Referral Specialist II
Posted: 02/12/2024
Madison County Department of Job and Family Services Workforce unit is seeking a highly motivated individual to become an Eligibility/Referral Specialist II.  This position conducts interviews and completes necessary paperwork for Comprehensive Case Management and Employment Program (CCMEP), Youth Program and Publicly Funded Child Care eligibility (PFCC). Coordinates youth programs and works closely with all educational facilities and employers.  Applicants must have strong written and verbal communication skills, be able to use Microsoft Office programs well, thrive in a fast-paced environment and be able to work with a diverse population (youth).  At least one year experience in a related field.
Interested candidates may submit resume to:
Madison_cdjfs@jfs.ohio.gov or
Madison County JFS
Attn:  Human Resources
200 Midway Street
London, Ohio 43140
Position open until filled.

MADISON COUNTY DEPT. OF JOB AND FAMILY SERVICES
Human Resources Officer
Posted: 02/12/2024

The Human Resources Officer is under direction of the Agency Director and assists with personnel issues including but not limited to staffing, disciplinary proceedings, employee relations, classification and compensation, policy creation and interpretation, recruitment/selection, onboarding, staff training and development, employee relations, employment compliance applicable to federal, state and local laws and regulations, and organizational planning. 

For the full job description and application instructions please click here.



MADISON COUNTY MUNICIPAL COURT

DEPUTY CLERK
Posted: 01/31/2024

The Madison County Municipal Court is seeking applicants for the position of Deputy Clerk. The applicant will be responsible for assisting people at the front window.  Specific duties consist of taking payments, handling cases from the courtroom, setting people up for probation, handle all filings from across the counter.

MINIMUM QUALIFICATIONS

  • Computer proficiency and the ability to learn the Court’s current case management system.
  • Ability to establish and maintain productive working relationships with co-workers, attorneys, law enforcement officers, Court Officials and the public.
  • Pass security and background check as well as pre-employment drug screen.
  • Ability to communicate effectively, resolve conflicts, respond to questions from co-workers and public.
  • Hold a notary commission or be able to obtain one within the first year of employment.
  • Must be a high school graduate.

TO APPLY:

Submit resume with cover letter describing how you meet the required experience for this position by February 16, 2024, no later than 3:00 P.M. By mail to Madison County Municipal Court, P.O. Box 646, London, OH 43140 or drop it off at the front window at 55 N. Oak St., London, OH 43140.
THE MADISON COUNTY MUNICIPAL COURT IS AN EQUAL OPPORTUNITY EMPLOYER

MADISON COUNTY COMMON PLEAS COURT

POSITION OF ADULT PROBATION OFFICER/DEPUTY BAILIFF
Posted: 01/16/2024
Employment Type: Full Time/Non-Exempt/Unclassified
Office: Madison County Common Pleas Court
Reports to: Chief Probation Officer and Court Administrator

 Job Summary: The Madison County Common Pleas Court is seeking qualified applicants for the hybrid position of Adult Probation Officer/Bailiff.  The successful applicant will be responsible for the enforcement of all Court Orders and Conditions of Community Control as Ordered by the Madison County Common Pleas Court.   The position of Deputy Bailiff carries the responsibilities of Courtroom security, process Court hearings in an orderly fashion, and jury management.  In addition, the Deputy Bailiff assists with scheduling hearings and arranging transportation for prisoners, and other specific duties as outlined by the Common Pleas Court Judge.   The hybrid position is under the general direction of the Madison County Common Pleas Court, Chief Probation Officer and Court Administrator.
Essential Duties and Responsibilities:

  • Conduct Presentence Investigations (PSI’s), supervise probationers, and prepare recommendations for sentencing, and expungements.
  • Inform, explain, and advise probationers of the terms and conditions of probation, including office visits, financial payments, educational/employment stipulations, treatment programs, curfews, and other special conditions ordered by the Court.
  • Complete and evaluate preliminary chemical dependency and mental health assessments of probationers and make treatment referrals.
  • Supervise probationers who are on electronically monitored house arrest equipment.
  • Supervise probationers’ participation in treatment programs.  Also, obtain and evaluate provider records.
  • Prepare Affidavit of Community Control Violations and testify as needed.
  • Execute arrest warrants as Ordered by the Court for those who violate terms and conditions of bond, or Community Control.
  • Update and maintain probation files and document each case on the Court’s case management system, to show compliance with Court orders.
  • Conduct field investigations at the probationer’s residence, place of employment, etc.
  • Report status of compliance and any violation(s) to the Judge and/or other Court departments as required. 
  • Schedule and attend Court hearings for probation violations. 
  • Establish and maintain professional relationships with service providers in order to facilitate the continued flow and exchange of information.
  • Maintain and foster a professional and positive work environment in the Probation Office and Courtroom.
  • Monitor and/or administer urine and/or alcohol testing to ensure compliance with Court orders.
  • Monitor those who are released by the Court on bond.
  • Attend staff meetings as requested by the Judge or Chief Probation Officer.
  • Participate in regular training programs as recommended by the Chief Probation Officer.
  • Be prepared, equipped, and available to mediate with probationers, and at times, the general public when those individuals are under duress or posing general questions or concerns with regard to probation matters. 
  • Perform other functions as designated by the Judge, Chief Probation Officer, or Court Administrator.
  • Deputy Bailiff-responsible for Courtroom security; process Court hearings in an orderly fashion, and jury management.  In addition, the bailiff assists with scheduling hearings and arranging transportation for prisoners.

Minimum Qualifications:

  • Bachelor’s degree in Criminology, Psychology, or Social Science, or an equivalent combination of experience and education.
  • Must be able to obtain and maintain certification in the use of firearms.
  • Pass security and background check as well as pre-employment drug screen.
  • Must have a valid driver’s license.
  • Must successfully complete Bailiff Basic Training, provided by the Ohio Peace Officer Training Council.
  • Hold a notary commission or be able to obtain one within the first year of employment.

How to Apply:
Qualified applicants may submit a resume and cover letter describing how you meet the required experience and education for this position by FEBRUARY 9, 2024,  no later than 3:00 p.m. by e-mail to the Chief Probation Officer at: Berry.Joseph@madison.oh.gov OR by regular mail to:
Attention: Chief Probation Officer Berry Joseph
Madison County Common Pleas
P, O. Box 527
1 N Main St
London, Ohio 43140

MADISON COUNTY BOARD OF ELECTIONS
Election Specialist

Posted 01/06/2024
EMPLOYMENT STATUS: Part-time
REPORTS TO: BOE Director and Deputy Director
CIVIL SERVICE STATUS: Unclassified
DISTINGUISHING JOB CHARACTERISTICS
Serves as an Election Specialist to Madison County Board of Elections. This position is responsible for assisting with the process of providing safe, organized and secure elections to the voters of
Madison County. Perform all projects, functions, and duties as assigned by the members of the Board of Elections, Director and Deputy Director.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are typical for this position; however, they are not all inclusive. Other duties may be required and assigned.

  • Review all Board of Elections and Secretary of State’s directives, advisories, memorandums, handbooks and materials issues.
  • Communicate effectively and professionally with coworkers, board members, Secretary of

State’s office staff, the public, the media, candidates and elected officials.

  • Answer election related questions and enter and process data, absentee voting, campaign finance, candidate and issue filing, election related deadlines, precinct election officials, the petition process, voter registration and respond to all public records requests.
  • Operate voting machines, poll pads and automated office equipment including but not limited to copier, fax, computer, scanner and printer, understand and utilize all aspects of the voter registration system, ballot programming software, process absentee requests and voter registrations.
  • Assisting with ballot layout and language compliant with O.R.C. and SOS directives.
  • Prepare special reports, scan and electronically file documents.
  • Issue correction letters, email and phone calls for absentee applications
  • Balance and reconcile signatures in poll books.
  • Analyze and record information associated with the canvass of elections.
  • Post voter history accurately and efficiently within the voter registration system software applications necessary for completing such tasks.
  • Mail certified letters to candidates and Secretary of State’s office related to campaign finance.
  • Assist in recruiting, coordination and training of precinct election officials.
  • Review and evaluate precinct election official job performance, precinct election official payroll.
  • Assist in organizing election supplies, ballots, precinct kits and secure storage, the delivery and pick up of election supplies.
  • Assist with audits and recounts.
  • Processes a variety of work-related directives and clerical tasks.
  • Fulfilling public record requests
  • Performing other duties as assigned by the Directors.